Job Detail

Job Description

Education Cannot Wait (ECW) has been supporting education programs in Afghanistan since 2017, and through this program AICS will focus on girls’ education as well as community-based education to reach children and adolescents in the most crisis-affected areas, in this project AICS will be supporting this initiative Baghlan and Kunduz provinces. 

1. Technical Advice and support:

• Provides a second line leadership and management in the provincial office through assisting the PEC in planning and implementing of programmes;
• Leads the education team in executing of the overall programmes activities and interventions in the field under the supervision and directions from PEC and NEM;
• Provides intensive mentoring support to the DTEs at the provincial office level;
• Ensures that all the DTEs develop their monthly action  plans on the basis on the quarterly action plans;
• Ensures that the system of TLCs, SSs and SSAs are well-established and work based on their regular plan at the area level.

2. Programme Planning and delivery:

• Coordinates with the PEC & DTEs or Community Mobilizers (CM) in preparation of monthly action plans for the program implementation as per the monthly cash requests;
• Submits the financial expenses report to the PEC along with the monthly progressive report submitted to the PEC, NEM and HQ Finance;
• Prepares monthly cash requests on the basis of the approved quarterly and yearly program education plan each month and share it to the provincial and HQ office for approval.
• Prepares monthly action plans in accordance to the quarterly and yearly education programplan according to the donor requirements and share it with the AICS Provincial Education Coordinator, HQ national Education Manager and Program & Partnership Manager. 
• Assists the PEC & NEM in preparing of the Education Plan at the provincial office level;
• Prepares  monthly cash requests and purchase requests considering the programmatic needs of the province in view and providing logistic and financial support in close coordination with provincial finance and logistic and admin departments.

3. Programme effectiveness:

• Oversees education activities in respected provinces/area (# of districts, # of DTEs, # DEDs/Schools/CBE/ALP/ECD) to ensure that they are run in accordance to AICS and donor  policy, education program directives;
• Supervises District Teacher Educators (DTEs) and community mobilizers (CM) (those whose supervision she/he is tasked with) and ensures that their work performance meets expectations and they carry out their duties in a responsible, honest and efficient manner in accordance to AICS job performance criteria;
• Pays Regularly visits to all AICS Education programs schools/classes at the provincial office level and ensures that DTEs are conducting their activities in accordance to AICS and donor project work plans and policies;
• Coordinates AICS education activities with the PED, DEDs, CDCs, CLDCs and other AICS sectors in the district level (in # of districts) to enure that the interventions implemnnted in the field are aligned with the policy of AICS, donor and MoE;
• Collaborates with AICS sectors to enhance the integration and impact of education activities at the provincial level.

4. Staff Management and Development:

• Works closely with the DTEs, ASTEs, M&E, and PEC to identify capacity building and professional development area for them, and plays a key role in the performance management of the staff at the provincial office level;
• Leads the education team based in area office and in the fields to ensure that they perform their duties in responsible, effective and efficient manner in accordance with their job description and work plan;
• Coordinates the pre and post mentoring meetings and provide action plans for the personal and professional development of the staff (DTEs) under his/her direction supervistion;
• Maintains a good filing system (both in soft and hard copies) in the provincial office along with the PEC and the DTEs, and all the data (both quantitative and qualitative) should be available to the M&E team.

5. Resource Management:

• Facilitates the process of purchasing requests of the materials and equipments for the education stakeholders (DEDs/TTCs/Schools/and others), and ensures about the quality and on-time distribution of all the resources to the relevant stakeholders;
• Keeps the recording of the handover of the resources and materials, and monitors the utilization of the resources delivered to the governmental institutions and communities. Also manages the utelization of the office equipments by the staff.

6. Communication, Reporting and updates:

• Prepares monthly program progressive reports on the monthly basis considering the financial performance, program delivery considering the targets for each activity on the basis of the project plan and monthly cash requests;
• Maintains regular communication with PEC & NEM for all the significant issues and policy matters on program implementation;
• Assist PEC and NEM in writing of quarterly, six monthly and yearly reports as per requirements by provincial education office or HQ office;
• Ensures that all reports and data submitted by DTEs/CMa are accurate before submitting them to PEC and NEM;
• Complies and shares the lessons learned, program success stories, and challenges to ensure that the program activities are delivered efficiently and effectively through field monitoring.

7. Representation:

• Is responsible to represent AICS  education department at meetings, educational events/campaigns, and other education relevant interventions at the PED, DEDs, TTCs, Schools and and Communities’ levels when requsted.  
• Develops and fosters a close working relationship with the PED/DEDs/TTCs in # of districts
• Maintains good relations with staff from other INGOs/NGOs at provincial level;
• Maintains good relations with the local authorities; and
• Attends PED/DEDs’ meetings at provincial level.

8. Commitment for Child Protection:

• Carries out the responsibilities of the role in a way which reflects AICS’s commitment to protecting children in accordance with the AICS and donor Child Safeguarding Policy and advocates for the rights of children.

1. Technical Advice and support:

• Provides a second line leadership and management in the provincial office through assisting the PEC in planning and implementing of programmes;
• Leads the education team in executing of the overall programmes activities and interventions in the field under the supervision and directions from PEC and NEM;
• Provides intensive mentoring support to the DTEs at the provincial office level;
• Ensures that all the DTEs develop their monthly action  plans on the basis on the quarterly action plans;
• Ensures that the system of TLCs, SSs and SSAs are well-established and work based on their regular plan at the area level.

2. Programme Planning and delivery:

• Coordinates with the PEC & DTEs or Community Mobilizers (CM) in preparation of monthly action plans for the program implementation as per the monthly cash requests;
• Submits the financial expenses report to the PEC along with the monthly progressive report submitted to the PEC, NEM and HQ Finance;
• Prepares monthly cash requests on the basis of the approved quarterly and yearly program education plan each month and share it to the provincial and HQ office for approval.
• Prepares monthly action plans in accordance to the quarterly and yearly education programplan according to the donor requirements and share it with the AICS Provincial Education Coordinator, HQ national Education Manager and Program & Partnership Manager. 
• Assists the PEC & NEM in preparing of the Education Plan at the provincial office level;
• Prepares  monthly cash requests and purchase requests considering the programmatic needs of the province in view and providing logistic and financial support in close coordination with provincial finance and logistic and admin departments.

3. Programme effectiveness:

• Oversees education activities in respected provinces/area (# of districts, # of DTEs, # DEDs/Schools/CBE/ALP/ECD) to ensure that they are run in accordance to AICS and donor  policy, education program directives;
• Supervises District Teacher Educators (DTEs) and community mobilizers (CM) (those whose supervision she/he is tasked with) and ensures that their work performance meets expectations and they carry out their duties in a responsible, honest and efficient manner in accordance to AICS job performance criteria;
• Pays Regularly visits to all AICS Education programs schools/classes at the provincial office level and ensures that DTEs are conducting their activities in accordance to AICS and donor project work plans and policies;
• Coordinates AICS education activities with the PED, DEDs, CDCs, CLDCs and other AICS sectors in the district level (in # of districts) to enure that the interventions implemnnted in the field are aligned with the policy of AICS, donor and MoE;
• Collaborates with AICS sectors to enhance the integration and impact of education activities at the provincial level.

4. Staff Management and Development:

• Works closely with the DTEs, ASTEs, M&E, and PEC to identify capacity building and professional development area for them, and plays a key role in the performance management of the staff at the provincial office level;
• Leads the education team based in area office and in the fields to ensure that they perform their duties in responsible, effective and efficient manner in accordance with their job description and work plan;
• Coordinates the pre and post mentoring meetings and provide action plans for the personal and professional development of the staff (DTEs) under his/her direction supervistion;
• Maintains a good filing system (both in soft and hard copies) in the provincial office along with the PEC and the DTEs, and all the data (both quantitative and qualitative) should be available to the M&E team.

5. Resource Management:

• Facilitates the process of purchasing requests of the materials and equipments for the education stakeholders (DEDs/TTCs/Schools/and others), and ensures about the quality and on-time distribution of all the resources to the relevant stakeholders;
• Keeps the recording of the handover of the resources and materials, and monitors the utilization of the resources delivered to the governmental institutions and communities. Also manages the utelization of the office equipments by the staff.

6. Communication, Reporting and updates:

• Prepares monthly program progressive reports on the monthly basis considering the financial performance, program delivery considering the targets for each activity on the basis of the project plan and monthly cash requests;
• Maintains regular communication with PEC & NEM for all the significant issues and policy matters on program implementation;
• Assist PEC and NEM in writing of quarterly, six monthly and yearly reports as per requirements by provincial education office or HQ office;
• Ensures that all reports and data submitted by DTEs/CMa are accurate before submitting them to PEC and NEM;
• Complies and shares the lessons learned, program success stories, and challenges to ensure that the program activities are delivered efficiently and effectively through field monitoring.

7. Representation:

• Is responsible to represent AICS  education department at meetings, educational events/campaigns, and other education relevant interventions at the PED, DEDs, TTCs, Schools and and Communities’ levels when requsted.

• Develops and fosters a close working relationship with the PED/DEDs/TTCs in # of districts
• Maintains good relations with staff from other INGOs/NGOs at provincial level;
• Maintains good relations with the local authorities; and
• Attends PED/DEDs’ meetings at provincial level.

8. Commitment for Child Protection:

• Carries out the responsibilities of the role in a way which reflects AICS’s commitment to protecting children in accordance with the AICS and donor Child Safeguarding Policy and advocates for the rights of children.

Skills Required

• داشتن تابعیت افغانستان

Submission Guideline:

Qualified interested national candidates are kindly requested to submit their application (cover letter & updated CV) no later than 05 April 2025 to the email (Jobs@aicsafg.org) 

Please mention the vacancy number and job title in the subject line of your email (AICS2025-03-002 ) Provincial Education Officer 

Important Notes: 
•    Please quote the Vacancy Number and Position Title as the Subject of the e-mail when applying. 
•    No supporting documents (e.g., diplomas, recommendation letters, identification card(s) etc.) are required at this stage. 
•    Only short-listed candidates will be contacted for further assessment.
•    Salary scale: Based on the organization salary scale.

The Afghanistan Institute for Civil Society (AICS) promotes a transparent and equitable recruitment process. We reiterate that all services related to job applications, including processing, seminars, and training programs, are provided free of charge. 

Our official job announcements are posted on the ACBAR website (acbar.org/jobs). Interested candidates are encouraged to submit their applications through our designated email address: jobs@aicsafg.org

Afghanistan Institute for Civil Society  (AICS) recruitment and selection process reflect our commitment to equal opportunity and protecting children and at-risk adults, beneficiaries, partners, community members and employees from safeguarding violations. We will do everything possible to ensure that only those who are suitable to work with children and at-risk adults are recruited to work for us. In the process of recruitment, selection and appointment AICS implement a range of procedures and vetting checks including criminal records disclosures to ensure everyone associated with AICS is kept free from harm and abuse is prevented.
Protection from Sexual Exploitation Abuse and Harassment (PSEAH) is the responsibility of everyone, and all selected individuals will be required to comply with AICS Safeguarding Policy at all times. 

By sharing your cover letter and resume with AICS in response to this job application, applicants consent AICS to keep this information on file for Recruitment and Human Resources Management purposes.

We request all job seekers to be attentive and report any instances of individuals or entities claiming to charge fees on behalf of AICS to info@aicsafg.org. Our commitment to ethical practices ensures that your career aspirations are supported without any financial burden during recruitment.

The organization has the right to start the recruitment process during the announced period.

Submission Email: